LightRocket Itemised Features List
LightRocket's digital asset management system is packed full of innovative features. Get a quick overview of how we can help you with your image library management.
General features
- Add your own branding (including branded emails)
- Customize homepage design - no LightRocket branding
- Almost any file type accepted (photos, videos, audio files, pdf, .doc, .ppt, .xls, .psd, .ai and many more. Most unsupported file types added without charge)
- Comprehensive advanced search filters at front and back end to facilitate accurate file retrieval (with option to search by keyword, within the description field, within a folder or across all folders, by contributor name or by file name with many other filters)
- Regular upgrades built into license
- Personalised support and expert consultancy built into license
- Secure Linux operating platform
- Intuitive interface design combined with comprehensive professional tools
- Flexible hosting and storage options - payable directly with no surcharges
- Multi-browser support means system can be accessed and used everywhere
- Automated back-ups and disaster recovery
- Virtual 'lightboxes' for selections that can be securely shared, printed and downloaded
- Built-in Tour feature enabling new users to quickly learn the platform
- Dedicated support page with FAQs and video tutorials
User management
- Optional two factor authentication for added security
- Identify staff/external users
- Detailed advanced search filters allow for search by user type, group, join date, status and more
- Easy to switch user roles
- Configurable user types
- Suspend and delete users with no risk to data (files from deleted user accounts automatically transferred to admin to avoid accidental loss)
- Single user sign-on (SSO) synchronization (LDAP/SAML)
- Delegate editing and publishing roles to "publishing editors"
- Email selected users (individually or as a group) directly from the platform with complete email history
- Create user groups for emailing or contributor management
- Fine tune user registration - automatic registration, email validation or admin approval only
Tracking, statistics, and reporting
- Integration with Google analytics, complete with easy-to-view data display
- Dashboard overview showing key system data and weekly changes
- Export CSV reports from user management and download follow up pages
- Track downloads with customizable optional automated email reminders to all who download from the platform
- Full system download history (with user name, date, email contact and usage details)
- Cumulative usage history visible for all downloaded files, to avoid duplicate usage and drive production strategy
Keywording and classification
- Unique professional hierarchical keyword thesaurus with 40,000 terms including use-fors and alternate terms for rich tagging
- Add and modify your own thesauri
- Set license type (Under license / wholly owned)
- Indicate if files are digitally manipulated
- Auto complete when searching thesaurus terms, across multiple thesauri
- Ability to add, replace or remove tags/keywords batches of files
- Ability to add or replace text to Caption/Description field for batches of files
- Status icons show completion status for key file information fields
- A unique LightRocket "visibility meter" designed to encourage users to complete recommended metadata fields (the more fields that are completed, the more "visible" the file becomes)
- Edit preferred files by ranking them, up to 5 stars
- Configurable drop down country lists
- Standard IPTC and XMP fields with ability to add custom fields if required Standard IPTC and XMP fields with ability to add custom fields if required
- Specific relevant fields (shot list/script) automatically loaded for video files
File access, authorization and copyright
- Privacy filters restrict access to selected files
- Make files searchable (published) with a single click
- Recall files instantly
- Comprehensive consent form management feature
- Configurable access levels defined to match your organisation's need
- Set expiry dates for view/download rights Set expiry dates for view/download rights
- Review users' download requests prior to granting rights
- Thumbnails right-click protect
- File and copyright information embedded in all download files (provided it has been added)
- Customisable watermarks, added automatically and easily updatable
- Config settings to allow/block preview downloads
- Config setting to allow non-logged in downloads and optional download request form display
Files, galleries and metadata
- Drag and drop uploader makes uploading files easy and intuitive
- FTP upload with automatic import into archive
- Folder structure maintained from FTP import
- Drag files between folders
- Create, name / rename folders and sub folders in standard tree structure
- Create, manage, categorise and publish virtual galleries
- Drag and drop files within galleries to adjust sequencing
- Editable categories for galleries (with drag and drop feature for re-ordering galleries)
- Dedicated protected folders for FTP imports and deleted files
- Deleted files held for 48 hours with option to restore
- Detailed sort options by date uploaded, date created, rating, most viewed (front end), filename, ISO rating, file size, largest aspect.
- Zoomable thumbnails for easy viewing
- Filter to identify duplicate uploads
- Turn hover previews on and off and set the number of thumbnails displayed per page
- Ability to select display thumbnail for videos
- Admins can add notes/comments to contributor folders
- Rotate files to correct/change file orientation
- Existing file information imported on upload and editable within platform
- Review/restore original metadata even after changes
- Copy and paste selected file information to multiple files
- Export metadata to CSV for edit and re-import to corresponding files
- Admins can access file editing tools from front end and back end
Distribution and sharing
- Send files securely via private links with options to re-size files and downloads or viewing only
- Send files securely to FTP sites - with ability to re-size files and save frequently used FTP addresses
- Share files (for viewing and/or download) with pre-defined user groups (such as media contacts)
- Copy link option from previews for quick sharing
- Configurable social media sharing. You choose which channels
- Share virtual galleries
- RESTful API technology allowing media library platform pages to be displayed via 3rd party platforms
- Ability to embed gallery slideshows in other web platforms for CMS solutions (system generates embed code)
- Ability to securely share single files or virtual lightboxes by email (with embedded thumbnails displayed in email)